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A. Terms; Pricing. The
term "Client" means a RoboDocs client using
the RoboDocs website and/or their Client
Website to obtain loan document preparation
services from RoboDocs. The term "RoboDocs"
means RoboDocs, a California corporation.
Subject to any price guaranty period
contained in any written contract with
Client, RoboDocs may change its loan
document package pricing or other pricing
at any time; provided, however, that
RoboDocs shall give Client at least thirty
days prior notice of any increases in its
basic loan package pricing (which notice
may be by email or posting on Client's
Website [as defined in paragraph G
below]).
B. Payment of Custom Setup
Charges. Setup charges, if any,
are due and payable at the time setup is
ordered and such payment shall be a
condition precedent to commencement of
setup.
C. Payment of Document Preparation
Charges. RoboDocs generates a bill
at the time the documents are prepared.
Unless otherwise agreed in writing by
RoboDocs, new clients will be required to
pay in advance by credit card (Visa,
MasterCard or Discover) or cashier's check
at the time a document order is
placed. Such advance payment
requirement shall typically be suspended
after four document orders have been
submitted and paid for by a new client, but
may be reinstated if any subsequent invoice
remains unpaid for more than thirty
days. All document preparation bills
are due and payable upon receipt and
delinquent if not paid within thirty days.
Our fees are not contingent upon the loan
closing and we require payment within
thirty days regardless of whether the loan
has closed. Client agrees to pay a late
charge of ten percent of the invoice amount
for any document preparation invoice that
remains unpaid for more than forty-five
days. RoboDocs may deny access to Client's
Website and refuse further document orders
if any of Client's invoices remain unpaid
for more than forty-five days.
D. Additional Setup. If
any additional document templates or other
setup items are requested by Client in the
future, then RoboDocs shall charge its
standard setup charges then in effect, or
such other charges as RoboDocs may quote
for non-standard setup items. All bills for
additional setup items requested by Client
shall be due and payable upon receipt and
delinquent if not paid within thirty days.
E. Software License.
During the term of Client's contract,
RoboDocs hereby grants to the Permitted
Users (as defined in G below) a
nonexclusive license to use the software
developed and owned by RoboDocs and used to
provide Client's Website. The form of
Client's Website shall be in the same form
as the RoboDocs Sample Website as initially
previewed to Client (customized for
Client's loan programs), and as such Client
Website may be further customized, enhanced
and developed by RoboDocs during the term
of Client's contract. Such license is for
the nonexclusive use of the software as
provided on Client's Website only and does
not include any rights to source code or to
download or install the software on any
other computer or in any other location.
Client acknowledges that the concept,
implementation, html code, script code,
databases, data tables, templates and
related software pertaining to Client's
Website and the provision of RoboDocs
services are the exclusive property of
RoboDocs and Client agrees that it shall
not (whether during or after the term of
Client's contract) appropriate, duplicate,
emulate, alter or reuse any of said
property except as expressly permitted by
these terms and conditions. The software
license granted to Client shall terminate
upon the termination of Client's contract.
F. Prohibition Against Unauthorized Use of
Documents. RoboDocs is a service company
and does not sell its documents or document
templates for re-use by lenders or their
attorneys. RoboDocs retains sole ownership
of all automated document templates and
does not release the actual encoded
templates to its clients or otherwise (even
if the template was prepared based on
Client-supplied language or based on a
Fannie Mae, Freddie Mac or other form).
Aside from our entitlement to a fair fee
for our intellectual property, our
templates are complex, and it would be
legally perilous to "cut and paste" from
any individual loan document in order to
use the document on a transaction other
than that for which it was specifically
prepared. To protect ourselves against
unauthorized use, Client agrees
that neither Client nor any attorney,
lender, agent or affiliate of Client shall,
either during or after the term of Client's
contract, use any documents prepared by
RoboDocs as a basis for preparing other
documents or loan document packages.
Nevertheless, if Client or any attorney,
lender, agent or affiliate of Client ever
uses any document(s) prepared by RoboDocs
as a basis to prepare other documents or
loan document packages without our
authorization and in violation of such
prohibition, then (without limiting any
other remedies of RoboDocs) Client agrees
to pay upon demand an unauthorized use fee
of for each document or loan document
package that uses any RoboDocs document in
violation of such prohibition. The
unauthorized use fee for each document or
loan document package shall be the greater
of: (a) $1,250; or (b) two times the fee
that RoboDocs would have charged for the
document or loan document package in
question if the document or loan document
package had been ordered on a Super-Rush
priority basis.
G. Maintenance of Client's Website.
RoboDocs shall maintain Client's password
protected website ("Client's Website") on
its web server during the term of Client's
contract. RoboDocs shall promptly implement
any password changes as may be requested by
Client's designated contact person.
Client's Website is for use in connection
with Client's lending transactions, and
Client shall disseminate the password(s) to
Client's Website only to such employees,
agents, lenders and attorneys who have a
need to access Client's Website in
connection with Client's lending
transactions ("Permitted Users").
H. Client's Approval of Templates; Proof
Documents. At the conclusion of the setup
process, for each document template
included in the setup order, RoboDocs may
prepare one or more "proof documents" for
Client's review and approval. If requested
by Client, the proof documents may be
specially prepared proofs, but otherwise
the first document transmitted to Client
for each document type (or the first new
variation of a previously prepared document
type) shall be considered to be the proof
document for that document type or new
variation thereof. In either case, all
proof documents shall be deemed approved by
Client unless or until Client notifies
RoboDocs in writing (by email or fax) of
any comments or corrections, in which case
RoboDocs and Client shall agree upon the
exact changes to the template setup and
RoboDocs may generate a new proof document
for Client's review and approval (if no
specially prepared proof documents are so
generated then the first document
transmitted to Client after such agreed
upon changes shall be considered the proof
document. As before, the new proof
documents shall be deemed approved by
Client unless or until Client notifies
RoboDocs in writing (by email or fax) of
any comments or corrections, in which case
the above process shall be repeated.
Client's failure to notify RoboDocs of any
comments or corrections to proof documents
shall conclusively be deemed to constitute
Client's approval of the proof documents
and the underlying document templates.
I. Standard Priority Service. RoboDocs
works on a daily cycle with Cutoff Times
which are selected by the Client. Clients
may elect one of three daily cycles with
Cutoff Times as follows: Cycle A - 11:00
p.m. Pacific Time; Cycle B - 1:00 p.m.
Pacific Time; or Cycle C - 2:00 p.m.
Pacific Time. Orders received after the
Cutoff time (or on Non-Business Days) will
be processed with the following day's
orders, and will be treated as having been
received the following Business Day. For
orders received before the Cutoff Time,
RoboDocs will use commercially reasonable
efforts to complete standard priority
orders by the Cutoff Time the next Business
Day. Business Days include most days that
both national banks and the New York Stock
Exchange are open for business. Business
Days also excludes days (which days shall
be posted in advance on the RoboDocs
website) in which RoboDocs is closed for
employee training, continuing education,
hardware upgrades, software upgrades and/or
company retreats. Next Business Day service
can only be provided in cases where
RoboDocs has previously set up all of the
document templates required for the loan
document package and there are no special
instructions requiring custom drafting.
Allow at least three (3) Business Days to
set up new document templates. For both
Standard Priority and Super Rush Priority
orders, RoboDocs cannot be responsible for
possible delays resulting from hardware
failures, network difficulties, natural
disasters, unscheduled employee absences and other causes beyond the
reasonable control of RoboDocs. Although
RoboDocs meets or exceeds its turnaround
goals for Standard Priority Orders on the
vast majority of loan document orders,
these turnaround goals are not an absolute
guaranty. Accordingly, RoboDocs will not be
responsible for delays that may
occasionally occur on both Standard
Priority and Super Rush orders, nor shall
the fees due RoboDocs be adjusted in such
instances. If timing is especially critical
on a particular standard priority order,
please contact RoboDocs by telephone to
inform us of this fact and obtain a time
estimate for completion of the documents.
J. Super Rush Priority Service. Client may
request Super-Rush Priority Service if
Client desires faster turnaround than our
Standard Priority Service, and RoboDocs
will often be able to accommodate such
requests. If Client anticipates needing
Super-Rush Priority Service, Client should
notify RoboDocs as far as possible in
advance. The likelihood of RoboDocs being
able to comply with Super-Rush Priority
Service requests increases when RoboDocs
receives advance notice of desired
Super-Rush orders. In cases where RoboDocs
has previously set up all of the document
templates required for the loan document
package and there are no special
instructions requiring custom drafting,
Super Rush Priority orders can typically be
completed and transmitted to Client within
four RoboDocs Business Hours.
"RoboDocs Business Hours" are 7:00 a.m. to
4:00 p.m. Pacific Time on Business
Days. Although RoboDocs meets its
turnaround goals for Super Rush Priority
orders on the vast majority of loan
document orders, these turnaround goals are
not an absolute guaranty.
K. Data Entry; Preparation of
Documents. Client shall be solely
responsible for the entry of data into
Client's Website and for proofing such
data. RoboDocs shall prepare documents
accurately using Client's data and the
templates approved by Client. RoboDocs will
attempt in good faith to recognize, to
alert Client of, and/or to correct, any
blatant or obvious data entry errors, but
disclaims any legal responsibility or
liability for failing to do so. All loan
terms, including without limitation loan
amounts, payment amounts, interest rates,
dates, legal descriptions, and loan
documentation options, will be used in the
documents exactly as entered by Client.
RoboDocs agrees to use reasonable care in
preparing loan documents for Client based
on data supplied by Client on Client's
Website. Client acknowledges and agrees
that RoboDocs may delete Client's data
records that are more than 180 days old and
may further delete Client's data records
upon the termination of Client's contract.
L. RoboDocs Standard and ExpressDocs
Templates. RoboDocs represents that it has
exercised reasonable care and diligence in
the preparation of the RoboDocs Standard
and ExpressDocs templates. Without limiting
the foregoing, RoboDocs has exercised
reasonable care and diligence to
incorporate appropriate state-by-state
variations into the core loan documents
(promissory notes, and security instruments
[mortgages and deeds of trust]) so that the
security instruments are legally sufficient
to create a lien securing the indebtedness
evidenced by the note, in connection with a
typical mortgage loan secured by
commercial, multifamily or other income
property, assuming accurate data entry and
proper recordation of the security
instrument. While RoboDocs does not
guaranty that every provision of every
document will be enforceable, in exercising
its reasonable care and diligence, RoboDocs
has, among other things, consulted with
legal counsel and reviewed various legal
treatises, documents, opinions, statutes
and other relevant materials. RoboDocs
represents and agrees that it will continue
to exercise reasonable care and diligence
to maintain the RoboDocs Standard and
ExpressDocs templates during the term
hereof and to incorporate such changes as
RoboDocs deems appropriate from time to
time in order to improve such RoboDocs
Standard and ExpressDocs templates and to
respond to any changes in applicable state
or federal law. RoboDocs shall promptly
incorporate any updates or changes to the
RoboDocs Standard and ExpressDocs templates
into Client's loan document packages as
such updates or changes are made during the
term of Client's contract. RoboDocs will
notify Client in the event of any
substantial changes to the RoboDocs
Standard or ExpressDocs templates used by
Client that would materially affect any key
business terms of the loan documents.
M. Fannie Mae Multifamily
Documents. RoboDocs represents
that each Fannie Mae multifamily loan
document prepared by RoboDocs shall contain
the exact language from the applicable
Fannie Mae form, and shall be accurately
prepared based on the loan data entered by
Client. RoboDocs shall update its templates
to reflect any changes to the Fannie Mae
multifamily loan document forms so that the
documents prepared by RoboDocs are in
conformity with the latest Fannie Mae
language for each applicable Fannie Mae
form.
N. Freddie Mac Multifamily Documents.
RoboDocs represents that each Freddie Mac
multifamily loan document prepared by
RoboDocs shall contain the exact language
from the applicable Freddie Mac form, and
shall be accurately prepared based on the
loan data entered by Client. RoboDocs shall
update its templates to reflect any changes
to the Freddie Mac multifamily loan
document forms so that the documents
prepared by RoboDocs are in conformity with
the latest Freddie Mac language for each
applicable Freddie Mac form.
O. Custom (Client-Supplied)
Documents. RoboDocs represents
that each loan document prepared by
RoboDocs using custom templates based on
Client-supplied forms shall contain the
exact language from the appropriate
Client-supplied form, and shall be
accurately prepared based on the loan data
entered by Client. Client shall be
responsible for supplying RoboDocs any
desired updates to any custom templates.
P. Disclaimers; Limitations on Liability.
To the fullest extent allowed by law
RoboDocs disclaims any warranties or
liabilities other than those expressly set
forth in these terms and conditions.
Accordingly, Client agrees that RoboDocs
shall have no liability in connection with
the provision of its services and software
except as expressly set forth in Client's
contract. RoboDocs is not a law firm and
does not practice law or render legal
advice or services. Client represents and
agrees that it will obtain a lender's
policy of title insurance insuring its lien
in each and every loan transaction and that
the title insurer shall have primary
liability in the event of any matter
covered by such title insurance policy.
Without limiting the foregoing, RoboDocs
shall have no concern, liability or
responsibility with respect to Client's or
any lender's compliance or non-compliance
generally or in any transaction with: (i)
any usury laws or similar laws regulating
the amount of interest or other charges
that may be lawfully collected; (ii) any
legal or regulatory restrictions,
registrations or qualification requirements
applicable to Client's lending business, or
to any lender or investor in any
transaction; (iii) any truth-in-lending or
other consumer protection laws applicable
to consumer transactions; or (iv) any state
"unauthorized practice of law" statutes or
other statutes requiring that local legal
counsel be retained in connection with the
final preparation of loan documents. Client
represents that all loan document
preparation orders to be submitted shall be
for commercial, business or corporate
purposes and not for personal or consumer
loans. In no event shall RoboDocs have any
liability for any cost, damages, losses or
liability for any errors or omissions on
the part of RoboDocs unless and until
Client has exhausted all remedies against
the borrower, any guarantors, the title
insurer and/or any other parties that may
be liable for such matters, and until
Client thereafter obtains a final,
non-appealable judgment against RoboDocs
for any remaining deficiency directly found
by the court to have been caused solely due
to an error or omission of RoboDocs.
RoboDocs shall have no liability in
connection with missing or inaccurate data
entry by Client or in connection with
changes made to documents after preparation
by RoboDocs. All RoboDocs loan document
packages contain documents and/or
provisions requiring the borrower to
correct any clerical and other errors in
the documents. RoboDocs shall have no
liability for any clerical or other errors
in loan documents unless and until Client
has exhausted all possible efforts to
obtain a correction of any such errors
pursuant to the terms of such documents
and/or provisions requiring the borrower to
correct any clerical and other
errors. Such efforts shall include
without limitation, declaring a default
and instituting the default rate of interest
if the borrower fails to execute correction
document(s) within the time required by the
loan documents.
All of RoboDocs services and
software are provided pursuant to these
standard terms and conditions, as such
standard terms and conditions may be
revised from time to time. The current
version of these RoboDocs standard terms
and conditions shall at all times be
available on Client's Website.
In no event shall RoboDocs be
liable to Client or any person for any
incidental, indirect, special or
consequential damages, including without
limitation, loss of profits, loss of data,
or any and all other similar damages or
loss, even if RoboDocs has been advised of
the possibility of such damages. In
no event shall RoboDocs' total liability to
Client or any other person exceed the total
amount of fees paid by Client to RoboDocs
for the documents or services from which
such liability arises.
Q. Term of Contract. The term of Client's
contract shall be for an initial term as
specified in any separate written contract
between RoboDocs and Client. If RoboDocs
and Client have not entered into a written
contract, then the term of Client's
contract shall be for one year commencing
on the date of Client's first document
order. The term "Client's contract" as used
herein shall mean these terms and
conditions, as modified from time to time,
each of which Client shall be deemed to
have agreed to, accepted and reaffirmed
whenever placing a document order, together
with the terms of any separate written
contract between RoboDocs and Client.
Client's contract may be terminated by
either party in the event of a material
default by the other party (including
without limitation any failure of Client to
pay any sum due hereunder), which failure
continues for a period of thirty days after
written notice to the defaulting party and
failure of the defaulting party to cure
such default within such thirty day period.
After the expiration of the initial term,
Client's contract shall automatically be
renewed for successive one year periods
unless and until such time as either party
gives the other party thirty days prior
written notice of termination. In the event
of any conflict between the terms of any
written contract between RoboDocs and
Client, the terms of the written contract
shall control. If Client and RoboDocs
have entered into a separate written
contract then any changes to these terms
and conditions shall be effective and
applicable to Client on the first to occur
of thirty days after written notice to
Client of such changes or upon the next
following renewal date of Client's
contract.
R. Governing Law; Jurisdiction and Venue.
Client's contract shall be governed by the
laws of the State of California. Client
consents to the jurisdiction and venue of
the state and/or federal courts located in
Orange County, California for any dispute
relating to Client's contract or the
services provided to Client by RoboDocs.
S. Dispute Resolution. The following
procedures shall be adhered to in any
disagreement ("Dispute") that arise under
Client's contract, prior to the escalation
of a Dispute to arbitration. In the event
of a Dispute, either party shall notify the
other party in writing of the nature of the
Dispute with as much detail as
possible. Client and a designated
RoboDocs representative shall confer, in
person or by telephone, within ten (10)
business days of the date of notification
for the purpose of negotiating a resolution
of the Dispute and, if applicable,
determining the corrective action to be
taken by the respective parties. If
the parties are unable to resolve the
Dispute or to agree upon the appropriate
corrective action to be taken within twenty
(20) business days of such meeting, or if
any of the completion dates in the
corrective action plan are later exceeded,
then either party may initiate arbitration
proceedings.
T. Arbitration. Unless the parties
mutually agree otherwise, any controversy
or claim arising out of or relating to
Client's contract, or the breach thereof,
or the services provided to Client by
RoboDocs, shall be resolved by arbitration
in accordance with American Arbitration
Association's, then prevailing Commercial
Arbitration Rules with Expedited
Procedures, as modified by Client's
contract. Judgment upon the award
rendered by the arbitrator may be entered
in any court having jurisdiction
thereof. The arbitration and venue
for any legal action regarding Client's
contract or the services provided to Client
by RoboDocs shall be in Orange County,
California, or at such other place as may
be selected by mutual agreement. The
provisions of this arbitration clause shall
survive the termination or expiration of
this Agreement.
U. Attorney's Fees. In the
event of any claim, controversy or action
relating to Client's contract or the
provision of services hereunder, the
prevailing party shall be entitle to its
reasonable attorney's fees and costs in an
amount to be determined by the court.
V. Miscellaneous. These
terms and conditions, together with any
written contract between Client and
RoboDocs, represents the whole and only
agreement with respect to the subject
matters herein and supersede all prior
agreements, oral and written. No amendment
to Client's contract shall be valid or
effective unless embodied in an written
instrument signed by the party to be
charged.
W. WAIVER OF JURY TRIAL. CLIENT
AND ROBODOCS EACH (A) COVENANTS AND AGREES
NOT TO ELECT A TRIAL BY JURY WITH RESPECT
TO ANY ISSUE ARISING OUT OF THIS CONTRACT
OR THE RELATIONSHIP BETWEEN THE PARTIES
THAT IS TRIABLE OF RIGHT BY A JURY AND (B)
WAIVES ANY RIGHT TO TRIAL BY JURY WITH
RESPECT TO SUCH ISSUE TO THE EXTENT THAT
ANY SUCH RIGHT EXISTS NOW OR IN THE FUTURE.
THIS WAIVER OF RIGHT TO TRIAL BY JURY IS
SEPARATELY GIVEN BY EACH PARTY, KNOWINGLY
AND VOLUNTARILY WITH THE BENEFIT OF
COMPETENT LEGAL COUNSEL
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